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Effortless Task Management Software

EasyTaskLink integrates task data tracking with Microsoft Project and Outlook. With EasyTaskLink the Project Manager views the overall project schedule, allocates resources and monitors progress via a Microsoft Project as before. When a resource is allocated, task information such as start/end date and title are sent to the assigned team member's Outlook Tasks Folder. As work is being done the team updates the percent completed, hours spent and a description of the task progress using Outlook. Project Managers can view the overall plan with the updated task status and progress via the project plan using Microsoft Project.

With this architecture, both the Project Manager and Team Members use the familiar interface to update and access the pertinent information in real time. The Project Manager can proactively find out the status of a task without prompting or waiting for the periodic reporting cycle.
Summary
Effortless Task Management
Frees managers to focus on critical issues
  • The Project Manager assigns tasks from within the Microsoft Project Plan. Assignments will be pushed to the team member's Outlook Tasks Folders.
  • Team members report status in Outlook Tasks Folders and the master Microsoft Project plan is updated automatically.
  • EasyTaskLink automatically sends notifications to team members to remind them to update the task status.
  • Special Management Reports for Project Managers:
    • Individual Task Status Report
    • Task Status Report by Team Member
    • Task Status Report by Reporting Period
    • Overdue Status Reports Summary
Microsoft Project View for Project Manager
Project Managers view the overall project schedule, allocate resources and monitor progress via the project plan using Microsoft Project as before. There is only one copy of the MPX or MPP file. As the team members update the task status, the Project Manager views the updated status via the same MPX or MPP file using Microsoft Project.

MP view for PM
Outlook View for Team Members
When a resource is allocated, the task information such as start/end date and the title are sent to the assigned team member's Outlook Tasks Folder. As work is being done, the team updates the percent completed, hours spent, file Status Reports and updates descriptions for the task from Outlook Tasks Folder.

Outlook view
Task Details for both Project Managers and Team Members
Task Details include the following:
  • Task Description
  • Attachments
  • Status Reports
  • Hours Allocated/Hours consumed/% Completed
  • Journals
  • Version History

Information regarding the task details is available for the team and is accessible via LAN. Security is enforced by a role based sentry system.

Outlook View

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