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Function Summary
Benefits
  • The Project Manager saves time by not having to collect status reports by email, walking the cubicles or holding status meetings.
  • Automated notifications reduce the number of status reports which are overdue - EasyTaskLink reminds team members when it is time to fill out a status report.
  • Quickly communicate new tasks and include all specifications. Assign a resource, the task appears in the Outlook task list from which the team member can easily view all task details.
  • Reduce research time significantly when the project manager needs to find out what has been happening to any specific task.
  • Resolve issues with team members quickly online. Communicate from the task detail using Comments or a Discussion, an automatic log of the discussion details is created providing a history of decisions.
  • More visibility to the task with task status, journals and discussions all organized under the task rather than spread out.
  • Team members file status reports online by task and the manager can immediately generate status reports by task, summary report by reporting period or by the team member. This drastically reduces the time required to produce comparable reports manually.
  • Keep all project related documents in the integrated Project Document Management Library within EasyTaskLink. The team members will have access to the most up-to-date information and can view older versions of the document.
Executive Dashboard
Easily produce at-a-glance views of project status using color coded spreadsheet format. The most flexible and the best in the industry. Use this to monitor real-time events.
Management Reports
Individual Task Status Report Easily produce a report summarizing all status reports filed for a task. A great tool to find out in detail about the progress of a task.
Email Notifications Highly configurable notification conditions so you know the status of each task as is it being reported.
Task Status Report by Team Member Find out the progress of the tasks assigned to a specific team member or several members.  An excellent tool to identify team members who are overwhelmed or underutilized.  Solve issues proactively before the issues become critical.
Task Status Report by Reporting Period This report enables the project manager to see the overall progress of the project for a given reporting period.  By viewing the % completed and the tasks activity, the project manager is always in control.
Budgeted vs. Consumed Hours budgeted have all been used but the task is not yet 100% complete.  Know which tasks need further attention and easily find answers before the client starts asking the questions. 
Status Report Overdue Summary Ensure that the status reports have all been filed before running reports.  In addition to providing a summary, EasyTaskLink sends a notification via email to the team member (and/or project manager) when the status report is overdue.
Highlights
  • Sends tasks out via Outlook or LAN Client. You can use the standard Outlook Tasks Folders (so there is no client component to be installed, or the full collaborative functions using fat client.)
  • With highly customizable notification, you know the exact status of tasks as reports are being filed.
  • Outlook Interface for viewing Microsoft Project Tasks. This method drastically reduces the time to learn the system.
  • Project Document Library integrated with Outlook provides for document check-in/check-out capability and versioning.
  • Team Members Update Task Status and Report Details from their Outlook Tasks Folder.
  • Record Task Detail attributes:
    • Detail Description
    • Comments/Journals
    • Attachments
    • Discussion Threads
    • Version of each task update
    • Encryption when security is needed
    • Audit Logging of changes
    • User Extension Data
    • Hours Spent
    • Hours Allocated
    • Priority
  • Track Allocated Hours and Actual Hours consumed in EasyTaskLink. This data is reflected in the project plan as "custom fields". This design allows you to create reports from the already familiar Microsoft Project reporting tool with extended data.
  • Integrated Status Reporting - Captures status, % Completed, Hours Allocated and Hours Consumed in the reporting period.
  • Send reminders to team members to update status. This ensures up-to-date task status.
  • Detail Task status information is accessible from the internet using web client.
  • Project Administrator can grant limited viewing capability using role based security scheme.
  • Individual Task Detail can be encrypted during transmission and in storage.
  • Server version supports Windows® 2000 Server and Windows 2003 Server.
  • Notification Subscription. Notifications can be sent based on the following conditions:
    • Task information changed
    • Budgeted hours consumed but not 100% complete
    • Task status updated
  • Integrated Document Management for the team to maintain the most current documents. Full function check-in/check-out and version control are supported within EasyTaskLink. No need to purchase or learn additional software.
  • Automatically sends notifications to team members to remind them to update their tasks status.
  • The Project Manager assigns resources using Microsoft Project and the assignments are reflected in the team member's Outlook as Tasks, not just as a calendar entry showing busy or not.

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